YOUR FIRST 30 DAYS
See the plan before you pay for the year.
Before your first payment is due, I review what came before, diagnose how everything is working today and build the initial roadmap for what happens next.
The first-30-days promise
By the time your first payment is due, you will have seen how I approach the work and what the plan looks like. If you do not see the value, you can cancel immediately. No notice period. No cancellation fee.
THE YEAR-ROUND RELATIONSHIP
The plan should move with the year.
The year-end projection informs the return. The completed return becomes part of the next plan. Between the two, we stay involved as the numbers change and decisions come up.
Q1 · JAN–MAR
File & align
We prepare the applicable prior-year business, personal and state returns and make sure they reflect the payroll, estimated payments, retirement contributions and other planning completed during the prior year.
The return should confirm the plan—not introduce a different version of what happened.
If a return is extended, current-year planning and implementation continue while the return is being completed.
Q1 · JAN–MAR
File & align
We prepare the applicable prior-year business, personal and state returns and make sure they reflect the payroll, estimated payments, retirement contributions and other planning completed during the prior year.
The return should confirm the plan—not introduce a different version of what happened.
If a return is extended, current-year planning and implementation continue while the return is being completed.
The cycle repeats each year: Q1 → Q2 → Q3 → Q4 → back to Q1.
Q1 · JAN–MAR
File & align
We prepare the applicable prior-year business, personal and state returns and make sure they reflect the payroll, estimated payments, retirement contributions and other planning completed during the prior year.
The return should confirm the plan—not introduce a different version of what happened.
If a return is extended, current-year planning and implementation continue while the return is being completed.
Q2 · APR–JUN
Confirm the roadmap
We establish, confirm or refine the current-year priorities and tax roadmap.
If the roadmap began during the prior year’s year-end projection, we update it based on what has changed rather than starting over after the return is filed.
The roadmap can address projected income, tax payments, entity or payroll work, retirement funding, bookkeeping needs and the decisions already expected during the year.
Q3 · JUL–SEP
Check in & adjust
When useful, we update the projection using actual results and revisit what has changed.
This can include new contracts, income changes, hiring, equipment or real-estate purchases, payroll, owner compensation, cash reserves, multistate work and retirement funding.
A formal midyear projection or planning meeting is available when useful or when the issue was not already addressed during the first 30 days.
Q4 · OCT–DEC
Project & plan ahead
Every ongoing engagement includes year-end tax planning and a current-year projection.
We calculate the remaining federal and state tax payments and address payroll, owner compensation, retirement contributions, major purchases and other time-sensitive decisions while there is still time to act.
This is also when the following year’s priorities and roadmap may begin. The completed projection and year-end decisions then feed into the next Q1 return.
Q4 feeds the next Q1. The year-end projection and decisions carry into the next return.
Timing is a general guide. Returns may be filed on extension, planning can overlap with filing, and the next year’s roadmap may begin during the prior year’s year-end meeting. Questions and implementation continue throughout the year.
An extension changes the filing date. It does not put the current year’s planning on hold.
Questions do not have to wait for a scheduled meeting.
New contract? Hiring someone? Buying equipment or real estate? Changing payroll? Wondering how much to reserve, how much to pay yourself or whether a business decision makes sense?
Bring us the question—even if you are not sure how to frame it. We will listen to what you are actually trying to solve, explain the practical answer in plain English and help determine what happens next.
If the work belongs with a bookkeeper, payroll provider, financial advisor, attorney, lender or retirement-plan administrator, we either handle our part directly or coordinate with the person who does.
How much Business Casual Tax handles directly depends on the client. We can work with the professionals you already have or take responsibility for more of the accounting and coordination ourselves.
The planning approach is customized too. Some clients prefer to keep things straightforward and conservative. Others are comfortable with additional documentation or complexity to pursue every supportable opportunity.
We explain the options, expected benefit, risk and work involved. You decide what fits.
BUILT AROUND HOW YOU EARN
Same relationship. Different pressure points.
The process stays consistent. The questions change based on how you earn and what you are responsible for.
01
W-2 plus side income
We coordinate W-2 withholding with the side income, estimated payments, entity decision, deductions and retirement-plan limits.
02
Full-time 1099 physicians
We connect variable income, contracts, entity structure, payroll, tax reserves, multistate work, bookkeeping and retirement funding.
03
Private-practice owners
We connect the books, cash flow, employees, owner compensation, debt, retirement plan and upcoming growth or ownership decisions.
Choose the situation closest to yours. We will sort out any overlap before the call.
START WITH THE SITUATION
Tell us what is going on. We will come prepared.
The intro-call questionnaire takes a few minutes. Rough numbers are fine, and no documents are required.
We will review your answers before the call and come prepared with the questions and priorities we would address first.